Incident Classification

The Incident Classification allows users to classify an incident and capture the incident's date and time information.

 

OMHSAS policy requires that incidents be initially reported within 24 hours. The Incident Classification screen is used to capture the information known at the time of the initial reporting of the incident.

Note: Mandatory fields are marked with an asterisk. In addition, some fields are conditionally mandatory, or in other words, become mandatory based on the response to a previous field. All mandatory fields (including conditionally mandatory fields) must be completed on a screen.

 

Field Name

Field Description

Discovery Date and Time:

 Select the date and time when the incident was discovered using the date picker.

Primary Category:

 Select the category of the incident from the drop-down list (i.e. death, suicide attempt, significant medication error, etc.)

Primary Category Date Occurred:

 Select the date the primary category of the incident occurred.

Secondary Category:

 Select the secondary category of the incident to provide additional information (i.e. for death, natural causes, accident, suicide, etc.)

Secondary Category Date Occurred:

Select the date the secondary category of the incident occurred.

Reviewing Organization:

In the instance where the service location included in a site level incident is located outside of Pennsylvania, select the county which is responsible for performing the management review of the incident.

[DETERMINE IF A CERTIFIED INVESTIGATION IS REQUIRED]

Click this button to complete the certified investigation required field.

Certified Investigation Required?

This field automatically populates with ‘Not Applicable’ when the user clicks [DETERMINE IF A CERTIFIED INVESTIGATION IS REQUIRED], [SAVE] or [SAVE & CONTINUE].

Proceed with Investigation?

This field automatically populates with ‘No’ when the user clicks [DETERMINE IF A CERTIFIED INVESTIGATION IS REQUIRED], [SAVE] or [SAVE & CONTINUE].

Assigned Certified Investigator:

 This dropdown will be disabled.

Is this a Sentinel Event?

Select whether the incident is a Sentinel Event.

 

Note: A sentinel event, as defined by the Joint Commission (2016), is a patient safety event (not primarily related to the natural course of the patient's illness or underlying condition) that reaches an individual served and results in any of the following:

 

• Death

• Permanent harm

• Severe temporary harm*

 

* Severe temporary harm is defined as critical, potentially life-threatening harm for a limited time with no permanent residual.  However, it requires a transfer to a higher level of care/monitoring for a prolonged period of time or a transfer to a higher level of care for a life-threatening condition or additional major surgery, procedure, or treatment to resolve the condition.

Was the incident referred to Child Protective Services (0-17 years of age)?

Select whether the incident was referred to Child Protective Services.

Was the incident referred to Adult Protective Services (18-59 years of age)?

Select whether the incident was referred to Adult Protective Services.

Was the incident referred to Older Adult Protective Services (60+ years of age?

Select whether the incident was referred to Older Adult Protective Services.

If no, please explain:

Provide an explanation if ‘No’ was selected in response to any of these three questions:

 

  1. Was the incident referred to Child Protective Services (0-17 years of age)?

  2. Was the incident referred to Adult Protective Services (18-59 years of age)?

  3. Was the incident referred to Older Adult Protective Services (60+ years of age)?

 

Note: Responses to these three protective services questions can be ‘N/A’ if the incident is not required to be reported to protective services.

Has the family/guardian been notified of the incident?

Select whether the individual's family/guardian has been notified of the incident.

If no, please explain:

Provide an explanation if the family/guardian has not been notified of the incident.