Medication Error Report

The Medication Error Report request screen allows users to request a report that contains information about medication errors. This report contains information that is available on the Medication Error Dashboard and can be used to drill-down the information for incidents that the user’s organization has access to.

 

Notes:

 

  • This report is only accessible to ODP-ID/A and ODP-BSASP users.
  • For ODP-BSASP, this report only includes medication error incidents created after 7/1/2021.
  • The only available format for this report output is Microsoft Excel (.xls).
  • If the discovery or occurrence date range exceeds 6 months and neither a provider nor an individual is selected, the report request will be processed offline and saved to the user's Report Inbox.
  • If the discovery or occurrence date range exceeds 12 months (even if a provider or an individual is selected), the report request will be processed offline and saved to the user's Report Inbox. If no provider or individual is selected and the discovery or occurrence date range exceeds 6 months, the report request will be processed offline and saved to the user's Report Inbox.
  • Options available within each drop-down list are dependent on the scope and roles of the logged in user. Some dropdown-lists will not be populated until a value from a dependent drop-down list is selected.
  • When providers or State Centers (ODP-ID/A only) navigate to this screen, their MPI number will default for this search criteria (however their service location ID will not be defaulted).
  • Only service locations which have been active within the past 365 days (based on the service location end date) will be available for selection.
  • The default sort order for this report is by Incident ID in ascending order.

 

 

Field Name

Field Description

Program Office:

Select the Program Office for which to retrieve data. This field is populated based on the logged in user’s scope. A Program Office must be selected in order to populate a number of the other fields.

Discovery From Date:

Select the beginning date for the date range when the incidents were discovered or reported.

Discovery To Date:

Select the end date of the date range when the incidents were discovered or reported.

Occurrence From Date:

Select the beginning date for the date range when the incidents occurred.

Occurrence To Date:

Select the end date for the date range when the incidents occurred.

Type:

Select the type(s) of incidents to filter the report.

 

Note: This field is defaulted to ‘Individual Incident’ as the Medication Error Report considers only incidents with a Primary Category of ‘Medication Error’, which is always an ‘Individual Incident’.

Status:

Select the type of incident status to filter the report (Open or Closed, Open, Closed, Deleted).

 

Note: Only users with the appropriate administrator role will be able to view and select the "Deleted" status.
Primary Category:

Select the primary category(ies) to filter the report. This field is populated with ‘Medication Error’ because the Medication Error Report considers only incidents with a Primary Category of ‘Medication Error’.

Secondary Category:

Select the secondary category(ies) to filter the report. This list is populated based on the Program Office, incident type, and primary category selected.

Region:

Select which Region to include in the report output. This applies to the region associated with the incident. (ODP-ID/A only)

County:

Select which County(ies) to include in the report output. This applies to the residential county associated with the incident.

Waiver/Program: Select the Waiver(s)/Program(s) to include in the report. This list is populated based on the Program Office and incident type selected.
Funding County/Joinder: Select which County/Joinders to include in the report output. This applies to the County Intellectual Disability Program associated with the incident. This list is populated based on the Region selected. (ODP-ID/A only)
Include State Center Incidents:

Select the checkbox to include incidents reported for individuals living in State Centers. (ODP-ID/A only)

 

Note: If the logged in user does not have permission to view State Center incidents, this filter will have no effect.
Include Individuals without MCI:

Select the checkbox to include incidents for individuals without an MCI number. (ODP-ID/A only)

 

Note: If the logged in user does not have permission to view incidents for individuals without an MCI number, this filter will have no effect.

[SEARCH INDIVIDUALS]

Click [SEARCH INDIVIDUALS] to search for and select an individual for which you wish to view incident data.

[SEARCH PROVIDERS]

Click [SEARCH PROVIDERS] to search for and select a provider/service location for which you wish to view incident data.

User Label:

Enter a unique label for the report when requesting offline reports. This label will be used to identify the report in the Reports Inbox.

Request Report Offline:

Select this checkbox to request that the report be processed offline and saved to the user's Report Inbox, regardless of other parameters selected.

[RESET]

Click this button to clear the report parameters and re-enter the values.

[SUBMIT]

Click this button to run the report.